Health and Extreme Weather Program: Solutions and Community Resilience Science Symposium
April 14-16, 2026 | In-person
Rockville, MD
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This meeting will bring together NIH grantees from the RFAs funded through the NIH-wide Health and Extreme Weather (HEW) Program, along with NIH staff and other potential invitees from the HEW Community of Practice.
The purpose of the meeting is to convene the HEW program grantees for knowledge sharing, networking, and idea generation.
The goals of the meeting are:
1) to strengthen collaborative relationships among the grantees of the HEW program,
2) to identify areas of shared support and resources that can be used to accelerate research and translation for this group of grantees, and
3) to conduct visioning exercises to inform future research efforts in this area of science.
The expected outcomes of the meeting are:
- stronger connections between the disparate HEW grantees
- identification of areas for future collaboration and shared support among the grantees
- a brainstormed collection of ideas for advancing research, translation, and impact in the area of health and extreme weather.
We look forward to seeing you in April.
The purpose of the meeting is to convene the HEW program grantees for knowledge sharing, networking, and idea generation.
The goals of the meeting are:
1) to strengthen collaborative relationships among the grantees of the HEW program,
2) to identify areas of shared support and resources that can be used to accelerate research and translation for this group of grantees, and
3) to conduct visioning exercises to inform future research efforts in this area of science.
The expected outcomes of the meeting are:
- stronger connections between the disparate HEW grantees
- identification of areas for future collaboration and shared support among the grantees
- a brainstormed collection of ideas for advancing research, translation, and impact in the area of health and extreme weather.
We look forward to seeing you in April.
Meeting Agenda
Date: April 14–16, 2026
Location: NIAID Facilities, 5601 Fisher Lane, Rockville, MD
Participants: CAFE RCC, NIH HEW Leadership, P20s, ACE-PATH Centers, RAPID Center, Natural Hazards Center & HEW Grantees
Location: NIAID Facilities, 5601 Fisher Lane, Rockville, MD
Participants: CAFE RCC, NIH HEW Leadership, P20s, ACE-PATH Centers, RAPID Center, Natural Hazards Center & HEW Grantees
Day 1: Wednesday, April 15 (8:00 AM - 5:00 PM)
8:00-9:00 AM- Coffee & Networking
Morning refreshments available for purchase from the cafe and networking.
9:00-9:25 AM - Opening Remarks - Grand Hall
Dr. Peter Kilmarx
Dr. Amruta Nori-Sarma
Dr. Ashlinn Quinn
Dr. Amruta Nori-Sarma
Dr. Ashlinn Quinn
9:30-10:45 AM - Resource Fair and Poster Showcase
Resource Fair - Terrace room
Interactive showcase of different booths and see all of the tools available to you from the HEW program.
Poster Fair - Garden Commons and Hallway
Poster presentations from research supported by the HEW program.
11:00- 12:30PM - Session Block 1
Session 1A: Community Engagement - Grand Hall
Moderator: Mary Masterson (NHLBI)
VIRTUAL OPTION - Access Zoom Link Here
Speakers:
Wael Al-Delaimy (UC San Diego)
Center: UC San Diego P20 (GC3WEFH)
Title: Team science and community engagement in implementing water, energy, food, and health (WEFH) nexus programs.
Marcela Tamayo-Ortiz (Columbia University)
Center: Columbia Health Sciences P20 (CHART)
Title: Transformational Change in Extreme Weather and Health Research
Sam C. Winter (Columbia University)
Center: Columbia Morningside P20 (Anga Center)
Title: Facilitators and Barriers to Community Engagement Across Countries and Cultures: Experiences from Kenya, Uganda, and Tanzania
Susan Paulukonis (Tracking California, Public Health Institute)
Center: ACE-PATH Lake County (CHARM)
Title: Building Resilience to Extreme Heat Using a Community Engaged Research Approach in a Vulnerable, Rural Region in California
Jose Cerrato (University of New Mexico)
Center: University of New Mexico P20 (CHANGES)
Title: Lessons Learned from Communicating Health and Extreme Weather Science with Rural Residents in New Mexico
Langston Verdin (MKE Fresh Air Collective)
Center: University of Wisconsin-Madison P20 (CHEER)
Title: Negotiating an Authentic Path in Community Engagement: Wisconsin’s CHEER
Mary Rice (Harvard University)
Center: Harvard P20 (C-EARTH) Title: The C-EARTH Title: Advancing Community-Driven Solutions to Protect Health from Extreme Heat
VIRTUAL OPTION - Access Zoom Link Here
Speakers:
Wael Al-Delaimy (UC San Diego)
Center: UC San Diego P20 (GC3WEFH)
Title: Team science and community engagement in implementing water, energy, food, and health (WEFH) nexus programs.
Marcela Tamayo-Ortiz (Columbia University)
Center: Columbia Health Sciences P20 (CHART)
Title: Transformational Change in Extreme Weather and Health Research
Sam C. Winter (Columbia University)
Center: Columbia Morningside P20 (Anga Center)
Title: Facilitators and Barriers to Community Engagement Across Countries and Cultures: Experiences from Kenya, Uganda, and Tanzania
Susan Paulukonis (Tracking California, Public Health Institute)
Center: ACE-PATH Lake County (CHARM)
Title: Building Resilience to Extreme Heat Using a Community Engaged Research Approach in a Vulnerable, Rural Region in California
Jose Cerrato (University of New Mexico)
Center: University of New Mexico P20 (CHANGES)
Title: Lessons Learned from Communicating Health and Extreme Weather Science with Rural Residents in New Mexico
Langston Verdin (MKE Fresh Air Collective)
Center: University of Wisconsin-Madison P20 (CHEER)
Title: Negotiating an Authentic Path in Community Engagement: Wisconsin’s CHEER
Mary Rice (Harvard University)
Center: Harvard P20 (C-EARTH) Title: The C-EARTH Title: Advancing Community-Driven Solutions to Protect Health from Extreme Heat
Session 1B: Instruments, Wearables, and Big Data for Exposure Assessment - Garden Room 1
Moderator: Gabriel Lai (NIMHD)
VIRTUAL OPTION - Access Zoom Link Here
Ilya Zaslavsky (UC San Diego)Center: UC San Diego P20 (GC3WEFH)
Title: Linking Health and Environmental Data across Spatial and Temporal Misalignments to Quantify Exposures
Lu Zhang (University of Southern California)Center: USC P20 (CLIMA)
Title: A Scalable Satellite-Based Data Resource for Mapping Distributed Solar Adoption and Community Energy Resilience
Jonathan Patz (University of Wisconsin-Madison)
Center: University of Wisconsin-Madison P20 (CHEER)
Title: Connecting Satellite Observations of Nitrogen Dioxide to Health-Relevant Exposure
Allan Just (Brown University)Center: Brown P20 (CHAIRS-C)
Title: Exposure Model Matters in the Association of Heat and All-Cause Mortality in the Medicare Cohort
Roberta Lavin or Su Zhang (University of New Mexico)Center: University of New Mexico P20 (CHANGES)
Title: Comparing Approaches for Extreme Heat Day Detection Across U.S. Counties
Jaqueline Zdebski or Joseph Wartman (University of Washington)Center: UW NHERI RAPID Facility
Title: The NHERI RAPID Facility
George Leikauf (University of Cincinnati)Center: University of Cincinnati P20 (C4Health)
Title: Extreme Heat: Linking Physiologic Strain and Biomarkers in Vulnerable Populations
Honghyok Kim (University of Illinois Chicago)
Center: University of Illinois Chicago
Title: Identifying Historical Flood Impacts on Underinsured Households Using a Bayesian Machine-Learning Approach
VIRTUAL OPTION - Access Zoom Link Here
Ilya Zaslavsky (UC San Diego)Center: UC San Diego P20 (GC3WEFH)
Title: Linking Health and Environmental Data across Spatial and Temporal Misalignments to Quantify Exposures
Lu Zhang (University of Southern California)Center: USC P20 (CLIMA)
Title: A Scalable Satellite-Based Data Resource for Mapping Distributed Solar Adoption and Community Energy Resilience
Jonathan Patz (University of Wisconsin-Madison)
Center: University of Wisconsin-Madison P20 (CHEER)
Title: Connecting Satellite Observations of Nitrogen Dioxide to Health-Relevant Exposure
Allan Just (Brown University)Center: Brown P20 (CHAIRS-C)
Title: Exposure Model Matters in the Association of Heat and All-Cause Mortality in the Medicare Cohort
Roberta Lavin or Su Zhang (University of New Mexico)Center: University of New Mexico P20 (CHANGES)
Title: Comparing Approaches for Extreme Heat Day Detection Across U.S. Counties
Jaqueline Zdebski or Joseph Wartman (University of Washington)Center: UW NHERI RAPID Facility
Title: The NHERI RAPID Facility
George Leikauf (University of Cincinnati)Center: University of Cincinnati P20 (C4Health)
Title: Extreme Heat: Linking Physiologic Strain and Biomarkers in Vulnerable Populations
Honghyok Kim (University of Illinois Chicago)
Center: University of Illinois Chicago
Title: Identifying Historical Flood Impacts on Underinsured Households Using a Bayesian Machine-Learning Approach
12:30-1:30 PM- Lunch Break- Cafeteria
CHOPT pre-ordered and served at the cafeteria.
1:30 PM - 3:00 PM- Session Block 2
2A: Disasters- Grand Hall
Moderator: Amruta Nori-Sarma (CAFE)
VIRTUAL OPTION - Access Zoom Link Here
Lori Peek (University of Colorado, Boulder)
Center: Natural Hazards Center
Title: CONVERGE Data Ambassadors and Training Program: Supporting the Next Generation Disaster Workforce
Shubhayu Saha (Tracking California, Public Health Institute)
Center: ACE-PATH Lake County (CHARM)
Title: Integration of Health Surveillance and Weather Forecast for Disaster Preparedness
Erin Coughlan de Perez (Tufts University)
Center: Tufts University P20 (CORD)
Title: Anticipatory Action and the Use of Weather Forecasts for Disaster Preparedness
Emily Arnold (UC San Francisco)Center: UC San Francisco P20 (ECO-Health)
Title: “The Crisis Doesn’t End When the Flames Are Put Out”: Shaping Research Agendas and Communication Strategies to Reach California’s Most Impacted Communities
Elizabeth Fussell (Brown University)
Center: Brown P20 (CHAIRS-C)
Title: Hurricane Burden: When Risk Gets Personal
Pablo Méndez-Lazaro (University of Puerto Rico)
Center: University of Puerto Rico P20 (CARIB-CARES)
Title: Extreme Weather and Health in Small Island States of the Caribbean
VIRTUAL OPTION - Access Zoom Link Here
Lori Peek (University of Colorado, Boulder)
Center: Natural Hazards Center
Title: CONVERGE Data Ambassadors and Training Program: Supporting the Next Generation Disaster Workforce
Shubhayu Saha (Tracking California, Public Health Institute)
Center: ACE-PATH Lake County (CHARM)
Title: Integration of Health Surveillance and Weather Forecast for Disaster Preparedness
Erin Coughlan de Perez (Tufts University)
Center: Tufts University P20 (CORD)
Title: Anticipatory Action and the Use of Weather Forecasts for Disaster Preparedness
Emily Arnold (UC San Francisco)Center: UC San Francisco P20 (ECO-Health)
Title: “The Crisis Doesn’t End When the Flames Are Put Out”: Shaping Research Agendas and Communication Strategies to Reach California’s Most Impacted Communities
Elizabeth Fussell (Brown University)
Center: Brown P20 (CHAIRS-C)
Title: Hurricane Burden: When Risk Gets Personal
Pablo Méndez-Lazaro (University of Puerto Rico)
Center: University of Puerto Rico P20 (CARIB-CARES)
Title: Extreme Weather and Health in Small Island States of the Caribbean
2B: Data for Decision Makers - Garden Room 1
Moderator: Francesca Dominici (CAFE)
VIRTUAL OPTION - Access Zoom Link Here
Jonathan Patz (University of Wisconsin-Madison)
Center: University of Wisconsin-Madison P20 (CHEER)
Title: A Rapid Analysis Framework to Support Community Health and Environmental Impacts of Energy Policy
Susan Anenberg (George Washington University)
Center: GW P20 (REACH)
Title: The REACH Center: Bridging Big Data to Health- Protective Solutions for Weather-Sensitive Risk Factors
Melissa Fiffer (University of Illinois-Chicago)
Center: University of Illinois-Chicago P20 (CECHE)
Title: Advancing Extreme Weather and Health Research Using a Dashboard Tool for Chicagoland Based on Multi- Domain Input
John Volckens (Colorado State University)
Center: Mountain West ACE-PATH Center
Title: A Scalable, Semi-Autonomous PM Speciation Sampler for Community-Engaged Research
Kelly Sanders (University of Southern California)
Center: USC P20 (CLIMA)
Title: Power, Risk, and Resilience: Understanding Public Health Vulnerability Through Electricity Service AccessJeremy Hess (University of Washington)
Center: University of Washington P20 (REACH)
Title: Decision Support for Heat: Theory of Change, Platform Content, and Implementation Science Considerations
VIRTUAL OPTION - Access Zoom Link Here
Jonathan Patz (University of Wisconsin-Madison)
Center: University of Wisconsin-Madison P20 (CHEER)
Title: A Rapid Analysis Framework to Support Community Health and Environmental Impacts of Energy Policy
Susan Anenberg (George Washington University)
Center: GW P20 (REACH)
Title: The REACH Center: Bridging Big Data to Health- Protective Solutions for Weather-Sensitive Risk Factors
Melissa Fiffer (University of Illinois-Chicago)
Center: University of Illinois-Chicago P20 (CECHE)
Title: Advancing Extreme Weather and Health Research Using a Dashboard Tool for Chicagoland Based on Multi- Domain Input
John Volckens (Colorado State University)
Center: Mountain West ACE-PATH Center
Title: A Scalable, Semi-Autonomous PM Speciation Sampler for Community-Engaged Research
Kelly Sanders (University of Southern California)
Center: USC P20 (CLIMA)
Title: Power, Risk, and Resilience: Understanding Public Health Vulnerability Through Electricity Service AccessJeremy Hess (University of Washington)
Center: University of Washington P20 (REACH)
Title: Decision Support for Heat: Theory of Change, Platform Content, and Implementation Science Considerations
3:00-3:55 PM Leadership Strategy Roundtable - Grand Hall
NIH to lead open forum discussion on current activities in HEW, increasing cross collaboration and synergy across the HEW program, and how to best support current grantees.
Facilitators: Aubrey Miller (NIEHS) and Mary Masterson (NHLBI)
Facilitators: Aubrey Miller (NIEHS) and Mary Masterson (NHLBI)
4:00-5:00 PM - Directors Panel Directors Panel - Grand Hall
Moderator: Francesca Domenici (CAFE)
VIRTUAL OPTION - Access Zoom Link Here
Speakers:
Dr. Peter Kilmarx ( Fogarty International)
Dr. Richard Hodes (NIA)
Dr. David Goff (NHLBI)
Dr. Monica Webb Hooper (NIMHD)
Dr. Jeffery Taubenberger (NIAID)
Dr. Courtney Aklin (NINR)
Dr. Gary Ellison (NCI)
Dr. David Shurtleff (NCCIH)
VIRTUAL OPTION - Access Zoom Link Here
Speakers:
Dr. Peter Kilmarx ( Fogarty International)
Dr. Richard Hodes (NIA)
Dr. David Goff (NHLBI)
Dr. Monica Webb Hooper (NIMHD)
Dr. Jeffery Taubenberger (NIAID)
Dr. Courtney Aklin (NINR)
Dr. Gary Ellison (NCI)
Dr. David Shurtleff (NCCIH)
5:30- 7:30 PM: Social Hour
Optional social gathering hosted a short walk away at 7 Locks Brewing.
Address: 12227 Wilkins Ave, Rockville, MD 20852
Address: 12227 Wilkins Ave, Rockville, MD 20852
Day 2: Thursday, Apr 16, 2026 (8:00 AM - 3:00 PM)
8:00- 9:00 AM Coffee & Networking
Morning refreshments available for purchase from the cafe and networking.
9:00 -10:20 Session Block 3
3a: Healthcare Systems - Grand Hall
Moderator: Gaurab Basu (CAFE)
VIRTUAL OPTION - Access Zoom Link Here
Sheri Weiser (UC San Francisco)
Center: UC San Francisco P20 (ECO-Health)
Title: Leveraging Technology to Bring Extreme Weather Health Insights to the Bedside and Back
Mona Arora (University of Arizona)
Center: University of Arizona P20 (SCORCH)
Title: Rural Heat Listening Sessions: Addressing Extreme Heat Challenges in Arizona’s Rural Communities
Karen Albright (OCHIN)
Center: OCHIN P20 (CATALYST)
Title: Findings from CATALYST: Impacts of Extreme Heat and Air Quality Research Center
Jesse Berman (University of Minnesota)
Center: University of Minnesota P20 (MCWH)
Title: Extreme Temperatures, Medication Use, and Health Risks: What’s Been Done and What Questions Remain
Ana Patricia Ortiz (University of Puerto Rico)
Center: UPR P20 (CARIB-CARES)Title: The Impact of Natural and Environmental Hazards on the Cancer Control Continuum in the Caribbean
VIRTUAL OPTION - Access Zoom Link Here
Sheri Weiser (UC San Francisco)
Center: UC San Francisco P20 (ECO-Health)
Title: Leveraging Technology to Bring Extreme Weather Health Insights to the Bedside and Back
Mona Arora (University of Arizona)
Center: University of Arizona P20 (SCORCH)
Title: Rural Heat Listening Sessions: Addressing Extreme Heat Challenges in Arizona’s Rural Communities
Karen Albright (OCHIN)
Center: OCHIN P20 (CATALYST)
Title: Findings from CATALYST: Impacts of Extreme Heat and Air Quality Research Center
Jesse Berman (University of Minnesota)
Center: University of Minnesota P20 (MCWH)
Title: Extreme Temperatures, Medication Use, and Health Risks: What’s Been Done and What Questions Remain
Ana Patricia Ortiz (University of Puerto Rico)
Center: UPR P20 (CARIB-CARES)Title: The Impact of Natural and Environmental Hazards on the Cancer Control Continuum in the Caribbean
3B: Built Environment, Greenspace, and Vectors - Garden Room 1
Moderator: Debbie Linares (NIMHD)
VIRTUAL OPTION - Access Zoom Link Here
Drexel P20, Dr. Josiah Kephart and Dr. Usama Bilal,
Center: Drexel P20 (CCUH)
Title: Neighborhood heterogeneity in heat-mortality impacts across the Americas
Ana Bento (Cornell University)
Center: Cornell P20 (CTIDR)
Title: Vectors on the Move: Discovery of a Novel Chimeric Flavi-Like Virus in New York CityJoseph Hoover (University of Arizona)
Center: University of Arizona P20 (SCORCH)
Title: Ecosystem-Based Adaptation (EbA) for Extreme Weather Hazards Mitigation in U.S. Cities
Leah Schinasi (Drexel University)
Center: Drexel P20 (CCUH)
Title: The Housing Environment and Indoor Temperature (HEAT) StudyDanielle Wallace (Emory University)
Center: Emory P20 (CHART)
Title: Perceived and Measured Indoor Residential Temperature with Sleep Outcomes: Preliminary Findings from an Emory CHART P20 Pilot Study
Kacey Ernst (University of Arizona)
Center: University of Arizona P20 (SCORCH)Title: Nature- Based Solutions: Examining the Intersection of Greenspace, the Built Environment, and Public Health
VIRTUAL OPTION - Access Zoom Link Here
Drexel P20, Dr. Josiah Kephart and Dr. Usama Bilal,
Center: Drexel P20 (CCUH)
Title: Neighborhood heterogeneity in heat-mortality impacts across the Americas
Ana Bento (Cornell University)
Center: Cornell P20 (CTIDR)
Title: Vectors on the Move: Discovery of a Novel Chimeric Flavi-Like Virus in New York CityJoseph Hoover (University of Arizona)
Center: University of Arizona P20 (SCORCH)
Title: Ecosystem-Based Adaptation (EbA) for Extreme Weather Hazards Mitigation in U.S. Cities
Leah Schinasi (Drexel University)
Center: Drexel P20 (CCUH)
Title: The Housing Environment and Indoor Temperature (HEAT) StudyDanielle Wallace (Emory University)
Center: Emory P20 (CHART)
Title: Perceived and Measured Indoor Residential Temperature with Sleep Outcomes: Preliminary Findings from an Emory CHART P20 Pilot Study
Kacey Ernst (University of Arizona)
Center: University of Arizona P20 (SCORCH)Title: Nature- Based Solutions: Examining the Intersection of Greenspace, the Built Environment, and Public Health
10:30- 11:55 Leadership Strategy Roundtable 2 - Grand Hall
NIH to lead open forum discussion on future visioning for the HEW program
Facilitators: Gila Neta (NCI) and Ashlinn Quinn (NIEHS)
Facilitators: Gila Neta (NCI) and Ashlinn Quinn (NIEHS)
12:00 -1:00 PM Lunch Break - Cafeteria
On-campus lunch: delivered from CHOPT via QR code ordering.
1:00 - 2:25 PM Data Infrastructure: A deep dive into technical resources featuring CAFE and CHORDS - Grand hall
Moderator: Aubrey Miller (NIEHS)
VIRTURAL OPTION - Access Zoom Link Here
VIRTURAL OPTION - Access Zoom Link Here
2:30 -2:45 PM Closing Remarks - Grand Hall
CAFE: Greg Wellenius
NIH : Aubrey Miller (NIEHS) and Lee Hall (NIAID)
NIH : Aubrey Miller (NIEHS) and Lee Hall (NIAID)
2:45-3:00 PM Event concluded, breakdown of rooms
Security: Please visit the Visiting NIAID page for the most up to date information. A REAL ID or federal employee badge is required for entry.
Please have your REAL ID ready when you arrive. Since this meeting is being held on the NIAID campus, everyone needs their photo REAL ID to check in with security. We will give everyone's name to NIAID Security to facilitate this process. If you have a federal employee ID badge, please be sure to bring it with you as this will speed up the security process for you. Everyone will be given a badge upon getting through security. You must wear this badge at all times while on the NIAID campus, regardless if you have a federal employee ID badge or not.
The National Institutes of Health (NIH) has implemented new security protocols across all campuses, including NIAID. As part of these changes, all non-U.S. persons must complete an online screening process before being granted campus access. All non-U.S. persons will need to bring their foreign passport to enter the campus.
NIH defines a Non-U.S. Person as, “someone who does not have U.S. Citizenship or Lawful Permanent Resident (Green Card holder) status.” If you do not have U.S. Citizenship or a Green Card, you must be entered into the VisitNIH system by March 10th and must bring your foreign passport for entry. Please reach out to the CAFE team if this impacts any of your potential attendees for additional guidance before completing registration.
Screening: Expect airport-style security (metal detectors and x-rays). Please allow extra time for this process.
Parking: If you are driving, there is free parking at NIAID. Please see this guide for more information.
Breakfast, Lunch, and Coffee Breaks: The NIAID building does not have an active cafeteria, however there are vending machines and seating space for eating. You will have time to leave campus to get food. There are also several food delivery options. Catering may also be provided for some meals. More information will be provided soon.
Internet connectivity at NIAID: NIAID offers free wireless internet for visitors
Please have your REAL ID ready when you arrive. Since this meeting is being held on the NIAID campus, everyone needs their photo REAL ID to check in with security. We will give everyone's name to NIAID Security to facilitate this process. If you have a federal employee ID badge, please be sure to bring it with you as this will speed up the security process for you. Everyone will be given a badge upon getting through security. You must wear this badge at all times while on the NIAID campus, regardless if you have a federal employee ID badge or not.
The National Institutes of Health (NIH) has implemented new security protocols across all campuses, including NIAID. As part of these changes, all non-U.S. persons must complete an online screening process before being granted campus access. All non-U.S. persons will need to bring their foreign passport to enter the campus.
NIH defines a Non-U.S. Person as, “someone who does not have U.S. Citizenship or Lawful Permanent Resident (Green Card holder) status.” If you do not have U.S. Citizenship or a Green Card, you must be entered into the VisitNIH system by March 10th and must bring your foreign passport for entry. Please reach out to the CAFE team if this impacts any of your potential attendees for additional guidance before completing registration.
Screening: Expect airport-style security (metal detectors and x-rays). Please allow extra time for this process.
Parking: If you are driving, there is free parking at NIAID. Please see this guide for more information.
Breakfast, Lunch, and Coffee Breaks: The NIAID building does not have an active cafeteria, however there are vending machines and seating space for eating. You will have time to leave campus to get food. There are also several food delivery options. Catering may also be provided for some meals. More information will be provided soon.
Internet connectivity at NIAID: NIAID offers free wireless internet for visitors
While you may arrange for any lodging you wish, two blocks of rooms have been made available to you.
One block of rooms is reserved at the Hilton Washington DC/Rockville Hotel & Executive Meeting Center. We encourage you to book early; the block closes March 23 at 5:00 PM ET.
Hilton Washington DC/Rockville Hotel & Executive Meeting Center
1750 Rockville Pike Rockville, MD 20852
(301) 468-1100
Booking Link
Group: NIH HEW Workshop Meeting
Rate: $229.00 + tax per night
Parking: $25/night
Location: 17-minute walk to the NIAID campus
Cancellation Policy: 48 hours prior to scheduled arrival
Check in: 4pm
Check out: 12pm
Alternatively, there is a block of 30 rooms available at the Even Hotel in Rockville, MD. If this block fills, we will expand it.
1775 Rockville Pike, Rockville, MD 20852
(301) 881-3836
Booking Link
Rate: $139.00 + tax per night
Check in: 3:00 PM
Check out: 11:00 AM
One block of rooms is reserved at the Hilton Washington DC/Rockville Hotel & Executive Meeting Center. We encourage you to book early; the block closes March 23 at 5:00 PM ET.
Hilton Washington DC/Rockville Hotel & Executive Meeting Center
1750 Rockville Pike Rockville, MD 20852
(301) 468-1100
Booking Link
Group: NIH HEW Workshop Meeting
Rate: $229.00 + tax per night
Parking: $25/night
Location: 17-minute walk to the NIAID campus
Cancellation Policy: 48 hours prior to scheduled arrival
Check in: 4pm
Check out: 12pm
Alternatively, there is a block of 30 rooms available at the Even Hotel in Rockville, MD. If this block fills, we will expand it.
1775 Rockville Pike, Rockville, MD 20852
(301) 881-3836
Booking Link
Rate: $139.00 + tax per night
Check in: 3:00 PM
Check out: 11:00 AM
Airports: Dulles (IAD) and Reagan National (DCA) are the closest hubs.
Public Transit: The Twinbrook Metro (Red Line) is a 12-minute walk from NIAID. The NIH Blue Line Shuttle also services the campus.
Parking is available for free on campus. Please see this guide for more information. If parking, hit the button at the gate and tell the guard you are there as an attendee for the 'Extreme Weather Meeting in the Grand Hall' and they will let you through to the back surface lot.
Local Info: Explore Rockville | Visit Montgomery County | Official DC Tourism
Public Transit: The Twinbrook Metro (Red Line) is a 12-minute walk from NIAID. The NIH Blue Line Shuttle also services the campus.
Parking is available for free on campus. Please see this guide for more information. If parking, hit the button at the gate and tell the guard you are there as an attendee for the 'Extreme Weather Meeting in the Grand Hall' and they will let you through to the back surface lot.
Local Info: Explore Rockville | Visit Montgomery County | Official DC Tourism
Individuals with disabilities who need accommodation to participate in these events should contact Betsy Galluzzo via email: beagin@michaeldbaker.com. TTY users should contact the Federal TTY Relay Service at 800-877-8339. Requests should be made at least 5 business days in advance of the event.
Additional Poster Information
Poster Printing, Pickup, & Set-Up Instructions
Option 1: Have your poster printed and ready at the meeting site
If you would like your poster printed in advance, delivered to the meeting venue, and set up, you must use the FedEx location listed below and pay all printing costs in advance.
The HEW team will:
- Pick up pre-ordered posters on April 14th
- Have posters set up and ready by the morning of April 15th
Please follow the specific ordering instructions below. You MUST have your poster printed at the FedEx location below to have it picked up and delivered by the HEW team. Posters printed at other FedEx locations will not be picked up or set up by the HEW team.
FedEx Location for Printing
12125 Rockville Pike, Rockville, MD 20852
Store Number: 1829
Phone: 301-881-6810 Order Via Email: usa1829@fedex.com Order Online
Your order must be placed with FedEx by Friday, April 10th.
Option 2: Bring Your Poster Yourself
You will need to arrange to bring your poster on your own to the meeting site and set it up on April 15th between 8-8:30 AM ET.
Guidelines for All Posters:
- Presenters are fully responsible for the cost of their poster(s). You will need to pay for your poster in advance and can do so when ordering online or over the phone.
- No AV equipment is allowed for poster(s).
- Posters must be sized no more than 48”x36”.
- Poster must be single-sided.
- Posters will be hung using thumb tacks onto boards, provided by the HEW team.
- Special paper or fabric type (such as high gloss or fabric) can be expected to cost more than basic poster board.
- Any unclaimed posters will be thrown away at the end of the meeting.
Additional Poster Guidelines If You Choose Option 1
Any posters that are not paid in full at the time of pick up by on April 14th will not be delivered to the meeting venue.
- Ensure that your full name and contact information is attached to your poster printing order.
- You MUST submit your FedEx poster printing order to the FedEx location listed above by EOD on Friday, April 10th.
- When uploading your poster to the FedEx order, please ensure the file title is in the following style: [Your First and Last Name]_HEW Meeting_[HEW Program Affiliation] Ex. Jane Doe_HEW Meeting_HarvardP20
- If you need a receipt for expenses, you will need to obtain the receipt from FedEx directly.
- If you have poster pickup questions, please email: mcavagnaro@michaeldbaker.com
Important Notes for All Presenters:
Do not submit a poster printing order until you have received notification from the CAFE team that your poster has been approved/accepted.
If you have questions about poster approval, please contact the CAFE team before ordering.
Posters will be displayed in a separate area from the resource demos. Posters cannot be placed in front of your resource demo.
Questions?
Please contact Lilly Nichols at alilly@bu.edu
